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Office Manager

Columbus OH

We are looking for a sharp business professional with a positive “can do” attitude responsible for supporting the management team of the Columbus office. Reporting to the Managing Director, you will be responsible for organizing and coordinating business priorities, assist in producing business reports and coordinating activities for special projects. You will also plan and facilitate catering for various client/office meetings. If you can easily engage in conversation, love multi-tasking and have a keen eye for the details, this might be the role for you.

Administrative Support

  • Support and assist Columbus Managing Director and management team with requests, planning, coordinating business priorities
  • Attend bi-weekly Columbus management team meetings, take accurate notes and publish action steps
  • Assist in the preparation of regularly scheduled business reports, as directed by MD
  • Produce and distribute correspondence memos, letters, and forms, as directed by MD
  • Coordinate activities for special projects, as directed by MD
  • Create and maintain office calendar, schedules and reminders
  • Research, plan and prepare for catering options for various client meetings
  • Greet and provide general support and hospitality to visitors
  • Answer and direct phone calls
  • Maintain company kitchen
  • Responsible for set up and tear down of all events and meetings
  • Handle sensitive information in a confidential manner

Travel Support

  • Support the Columbus and Tempe offices by booking all air travel, hotel and car needs

Finance Support

  • Help qualify, greet, and onboard certain contractors/vendors
  • Responsible for all office purchasing activities (PO requisitions, ordering, expense reports)
  • Track, organize, audit, and submit all non-client-related vendor invoices

Office Management

  • Maintain a clean office environment and coordinate cleaning vendors
  • Order office supplies and maintain inventory levels of office consumables
  • Arrange regular building maintenance, and repairs as needed
  • Receive, sort and distribute the mail and packages
  • Recognize where processes can be improved and take the initiative for improvement

Qualifications

  • Bachelor’s degree or relevant experience required
  • Must have minimum of 5 years in office management or administrative support role
  • Previous experience in accounting or bookkeeping preferred
  • Proficiency in Microsoft office applications (Word, Excel, PowerPoint and Outlook) and Keynote (Mac OSX)
  • Must have the ability to manage tight deadlines as required and exude professional grace under pressure
  • Strong organization and project management skills
  • Excellent verbal and written skills
  • Ability to maintain performance level in a fast-paced environment with changing priorities and deadlines
  • Must have exceptional standards for quality, high accuracy, and a strong attention to detail
  • Must be able to work autonomously, as well as within a team
  • Office hours: 8:30am to 5:30pm
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