Administrative Assistant/Office Manager

Location: Atlanta Office


This position is responsible for the seamless administrative and management support of the Atlanta office of Big Red Rooster.  Reporting to the Managing Director, this role is the internal catalyst to making sure things get done while maintaining our unique culture.  Responsibilities include administrative support and general office management in addition to coordinating, executing and tracking various finance and business development activities.


Administrative Support

  • Support and assist Managing Director and agency leadership team with requests, planning, organizing,
    coordinating business priorities and accounting functions
  • Attend bi-weekly leadership meetings, take accurate notes and activities, publish notes and next steps
  • Assist in the preparation of regularly scheduled business reports
  • Produce and distribute correspondence memos, letters, and forms
  • Use Keynote and Word (Mac OSX) to compile presentations and proposal documents as required for business development initiatives
  • Coordinate activities for special projects as required, including marketing, social and public relations activities
  • Create and maintain office calendar, schedules and reminders
  • Ensure that all deadlines are met (internal and external)
  • Organize and schedule meetings and appointments
  • Research, plan and prepare for catering options for various client meetings
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Answer and direct phone calls
  • Greet and provide general support to visitors
  • Handle sensitive information in a confidential manner



  • Qualify and onboard contractors/vendors for project support
  • Responsible for all office purchasing activities (PO requisitions, ordering, expense reports)
  • Track, organize, audit, and submit all vendor invoices

Track, organize, audit, and submit all vendor invoices

Office Management

  • Maintain a clean office environment and coordinate cleaning vendors
  • Order office supplies and maintain inventory levels of office consumables
  • Recognize where processes can be improved and take the initiative for improvement
  • Receive, sort and distribute the mail

Required Qualifications

  • Bachelor’s degree required
  • Must have minimum of 5 years in office management or administrative support role
  • Must have previous experience in finance or accounting
  • Proficiency in Microsoft office applications (Word, Excel, Powerpoint and Outlook) and Keynote (Mac OSX)
  • Must have the ability to manage tight deadlines as required and exude professional grace under pressure
  • Strong organization and project management skills
  • Excellent verbal and written skills
  • Demonstrated ability to maintain required performance level in a fast-paced environment with changing priorities and deadlines
  • Must have exceptional standards for quality, high accuracy, and a strong attention to detail – and the ability to track details and monitor changes
  • Must be able to work autonomously, as well as within a team
  • Office hours: 9am to 5:30pm


  • Reporting Skills
  • Administrative Writing Skills
  • Analysis
  • Professionalism
  • Problem Solving
  • Vendor Management
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing Skills
  • Attention to Detail
  • Accuracy
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience